Next Northern Ohio Division USFA Meeting:

Next Meeting will be held Sunday, March 11th 7 PM

at the home of Beth Shillington.

Meeting Minutes for January 22, 2006

Northern Ohio Division of the
United States Fencing Association
Executive Committee Meeting Minutes
January 22, 2006

Present: Chairman William Reith, Vice Chairperson Elizabeth Shillington, Secretary Mary Pozydaev, Corresponding Secretary Kim Pecchio, Bout Committee Chair Katherine Durrell. Members at Large, Ginger Scheel, James Watson, and Derek Wilkinson Guests: J Klein and Heather Wilkinson.

Absent: Treasurer Robert Green, Junior Olympic Committee Chair Sara Kass, Awards Chair Sandy Istok, Public Relations Chair Irene Shinkle, Members at Large: Charles Cunningham, Walt Dragonetti, Les Moeller, Mark Porter, and William Wood.

The meeting held at the Shillington Residence in Shaker Heights was called to order at 7:10 PM.

Last Meeting’s Minutes
The minutes of the meeting held December 4, 2005 were read and accepted with one addition: Board Members had agreed during the October 23rd, 2005 meeting to review the material regarding USFA Affiliate Charter Agreement and vote via email due the necessity of being compliant with our Nonprofit status. A motion to accept the policies proscribed by the USFA 501c3 Charter agreement nonprofit status policy that the quorum of affirmative votes passed was accepted into the minutes as amended.

Chair’s Report
Mr. Reith announced the purchase of the new lap top computer which Kathy Durrell used at the tournament today. It includes Ethernet cable, modem cable, loaded with Engarde, NOD minutes, and By-Laws for the record. Cost was less than $400.

Vice Chair’s Report
No Report

Treasurer Report
Robert Green, Treasurer excused.

Bill Reith reported a check returned from Fall Sectionals registration - $15 check and a $15 overdraft fee. Family apologized and will send a new check.

Bill said that Bob is working on signature cards.

Bill reported $351.53 was the postage fee for the last newsletter. A Motion was made by Bill to pay for the postage of the last newsletter and also approximately the same amount be paid for the upcoming newsletter postage fee. Kim second. All in favor. Motion carried.

Also, there is an outstanding $75 rental fee from Cyranos Place. Notification has been sent 3 times with no response. A Motion was made by Kim Pecchio to have anyone in arrears for over a three month period pay in advance for any future rental fee during a one calendar year period. Kathy second the motion. All in favor; Motion passed.

Secretary’s Report
Mrs. Pozydaev thanked Mark Porter and Beth Shillington for taking and publishing minutes for the December 4, 2005 meeting.

COMMITTEE REPORTS:
Armorer’s Report
No armorer.
No report.

Audit Chair Report
Les Moeller excused.
No report.

Awards Chair Report
Ms. Istok excused.
No report.

Bout Committee Chair’s Report
Katherine Durrell reported today’s event had 10 women and 14 men competing in epee. It ran well and there were no complaints. Bill and Mary were both there and agreed it was run well and efficiently.

By-Laws Committee Chairman’s Report
Ms. Shillington thanked the committee members for their hard work and long hours put into updating the By-Laws. Thank you to Sara Kass, Kim Pecchio, Mark Porter, Jim Watson, Derek Wilkinson, and Bill Wood. Beth reported that the objectives for the new By Laws were:
– Look Out For The Members Interests
– To Promote Fencing In Our Division
– To Comply With USFA Requirements (our current By Laws do not)
– To Best Represent the views of Division Members
– Update the roles of Board Members
– Tighter Financial Controls

• Process Used to Develop Proposed Amended and Restated Code of Regulations

– Commitment to best serving the interests of the membership, preserving fairness, and not making it unduly difficult for the Division to conduct its business
– Board direction from September 11th meeting
– USFA Requirements
Discovered in 501(c)3 Charter Affiliate Agreement
Their review of by laws proposed last year
USFA By Laws
Division Handbook Guide from USFA
Email conversations with USFA Representatives Mike Massik and Buzz Hurst
– Ohio Non-Profit attorney generated By laws for comparable non-profit
– Many long hours of thoughtful, detailed consideration and revision.

• The major changes from the current NOD By Laws and those proposed involved the following:

– Sexual Harassment Policy – USFA dictate
– Officer and Committee Chair Changes
More reflective of what is being and what needs to be done in the Division
Increased number of has those on the Board actually working and contributing
An individual may hold more than one office - in case positions aren’t otherwise filled
Terms of officers are increased to two years and staggered to afford greater continuity in the Division.

– Executive Committee Members
Proportionally representational, democratically elected – By board direction 9/06
-- Best representation of member’s views in the proportion held
-- Opportunity for All Clubs to have representation

• Even those with few members get a voice
• Voting with feet in club membership – free choice to join any club

-- Minority parties not overly represented and over-empowered
Registered Clubs Only – Members –at-large – USFA dictate
-- Unaffiliated members free to attend meetings and join committees
USFA Congress Representatives elected – USFA dictate
– Election Procedure
No slates proposed by Nominating Committee
-- As in our current by laws
-- All interested individuals included
Each club has the opportunity for having 1 Ex. Comm. Member elected per 25 club members
Minimal club representation of 1 if less than 25 members in a club
On the ballot, all voting members will be instructed to vote for up to a specific number of Members-at-Large positions for each club according to the proportion calculated per club. Officer and elected Committee Chair positions will be subtracted from the total club allocation and the top vote getters for Members-at-Large by each club up to the club maximum will be elected.

Beth asked each person in attendance to state any concern regarding the draft By-Laws they had received via email prior to the meeting. Beth also had hard copies available at the meeting. First everyone would state any concerns, then we would discuss each concern individually and, at that point, decide any changes.

Kathy had no grave concerns.

Derek had several concerns: 503B – representation rights; 504A – election term; and 515 – private vote

Kim was OK with the Draft.

Ginger stated the document needed a lot of editing and she agreed with Derek’s concerns.

J had several concerns: 503B, 504A, 515 and 515C

Jim opposed to 503B all along; look at duties for officers.

Mary had no comment.

Heather agrees with Derek’s concerns.

Bill was OK with the document but wants to look at 515 – private vote.

Jim wants to review XIV – Fiscal Control, VII – Officers Duties, and VIII.

Discussion resulted with the following:

XIV-Fiscal Control was OK.

5.03.B after a lot of discussion, including the request to hold this matter to address further due to the concerns of voting representation. Changes were made to clarify the section and a provision added to allow member clubs to exceed allocated representation in officer and committee chair positions.

5.04.A concerns regarding 2 year terms may limit volunteers but decision that 2 year terms would be more effective and allow greater continuity. Changes were made to designate which officer positions would begin on even years and which on odd year terms.

5.15 Concern that the section might allow ‘private’ meetings with voting was discussed. The committee did not intend to allow private voting to occur with out proper discussions and transparency. Stronger language was added to the section that specified that the email or other voting to be taken without a meeting only occur in special time sensitive situations and clearly indicated that ALL Executive Committee members be presented with the issue to be voted upon

601C – OK with 503B changes

Section VII – OK

Section VIII- OK

Discussed all items of concern, including the committee’s rationale and intention for including each item. Clarifying language was added in some sections.

An election procedure policy detailing the mechanics for calculating the member club representation will be drafted for the board’s approval after the by laws are adopted.

Ginger Scheel agreed to edit the draft and forward to Beth. Final copy will be emailed to all members for review before vote.

A Motion was made by Kim Pecchio to call a general membership meeting for the ratification of the By-Laws. Kathy second. 8 in favor; two opposed. The motion carried.

Kim Pecchio suggested the need for job descriptions to be completed by the outgoing Executive Committee members. This will allow an easier transition of new Committee Members.

SPECIAL MEETING BY-LAWS RATIFICATION
Bill has the Social Room at Shaker HS (off South Gym) available on Sunday 2/26/06;
5:30pm

All voting members of the Northern Ohio Division , USFA who are 18 years of age by Feb. 1, 2006 in good standing, are eligible to vote on the New By-Laws Proposal. Copies of the new proposed By-Laws will be mailed to each member and posted on the www.NorthernOhioFencing.com Website.

Disbursement of By-Laws will be available on NOD’s website, hard copies at tournaments, distributed via email and hard copies sent to each member with newsletter.

Junior Olympics Committee Chair Report
Sara Kass excused.
No report.

Newsletter
Irene Shinkle excused.
Bill Reith reported articles for the next newsletter must be submitted by February 1, 2006. He suggested information on fencers who graduated from high school would be of interest as well. Information should be sent to irene@atticwebstudio.com

Ways and Means Chair Report
Won’t convene until the audit it complete.

Other Items to Report

Mr. Reith brought up discussion regarding Oberlin’s October 13, 2005 tournament. He received an invoice from the City of North Ridgeville for custodial expenses of about $200. This brings the total profit of this event to est. negative $100. Bill asked Tom Nagy if an adjustment would be possible and is waiting for his response. NOD wasn’t aware of these extra expenses and felt the Division should have been made aware of all expenses up-front. A Motion was made by Jim Watson to pay for the custodial expense to North Ridgeville for the Oberlin tournament. The Motion was Second by Ginger Scheel. All in favor, none opposed. The Motion carried. In the future all events involving NOD’s support must present expenses when requesting assistance.

Ginger Scheel reported that she wants to be included as part of the nominating committee. There was some confusion when she was invited to be on the committee which resulted in her not being included at that time. Bill said he was happy she wanted to be a member of the committee and would be included.

Upcoming Events

CLEVELAND BLIZZARD has been rescheduled for Sunday February 19, 2006
JFK Recreation Center
17300 Harvard Ave.
216 664-2572
Harvard Ave, two blocks east of Lee Rd.

Schedule of Events
Open
Mixed Men/Women Epee 9am
Mixed Men/Women Sabre 11am
Mixed Men/Women Foil 12 noon

Youth Events
Mixed
Youth 10/12 Epee 10am
Youth 12/14 Sabre 12 noon
Youth 12/14 Foil 1pm

TEAM QUALIFERS TO SUMMER NATIONALS
March 12, 2006
Shaker Hts. High School South Gym
Pre-registration Required
Deadline for Pre-registration March 1, 2006 to Kathy Durrell, email Kdurrell@ysu.edu
Competition March 18-19, 2006
Location: Shaker Heights High School Gym

Northern Ohio Division Summer National Qualifiers (Atlanta, GA)
And Leroy Jones Memorial Open
JFK Recreation Center
216 664-2572
17300 Harvard Avenue
Harvard Ave, two blocks east of Lee Rd.
March 18 & 19, 2006
Often there are more fencers than qualifying position, so this year Bill plans to hold Open Competitions in each with the Open beginning 1⁄2 hr after each Div II competition. There will be seeding disparity but it will work.
$15 entry fee
Sat. March 18
9:00am
Div II Men’s Foil, Div II Women’s Epee
Y 14 Men’s Sabre, Y 14 Women’s Sabre
9:30am
Leroy Jones Memorial Open Men’s Foil
Leroy Jones Memorial Open Women’s Epee
12 Noon
Div III Men’s Epee, Div III Women’s Foil
Div III Men’s and Women’s Sabre
2:00pm
Y 16 Men’s Foil, Y 16 Women’s Epee
Y 16 Men’s and Women’s Sabre
Sunday March 19
9:00am
Div II Men’s Epee, Div II Women’s Foil
Y 14 Women’s Epee, Y 14 Men’s Foil
9:30am
Leroy Jones Memorial Men’s Epee Open
Leroy Jones Memorial Women’s Foil Open
Sunday March 19
12noon
Div III Men’s Foil, Div III Women’s Epee
Y 14 Men’s Epee, Y 14 Women’s Foil
2:00pm
Y 16 Men’s Epee, Y 16 Men’s Foil
Div II Men’s and Women’s Sabre
2pm
Leroy Jones Memorial Mixed Men/Women Open Sabre
For the Good and Welfare Comments:
Bill thanked the attending members and guest for their time and hard word. He appreciates it.
Bill offered a special thank you to the members of the By-Laws Committee. He said he knew they had met many times and put a lot of hours into this document. He thought they submitted an excellent draft and look forward to reviewing the final edition before publishing for a vote. He commended Chair, Beth Shillington, and committee members Sara Kass, Les Moeller, Kim Pecchio, Jim Watson, Derek Wilkinson, and Bill Wood for a job well done.
A Motion was made by Derek to end the meeting. Ginger second. All in favor. Motion carried.
Meeting ended: 10:35PM
Next Meeting will be held March 5, 2006 at 7 PM at the home of Beth Shillington.
Minutes respectfully submitted by,
Mary Pozydaev
Secretary

Meeting Minutes for December 4, 2005

Northern Ohio Division of the
United States Fencing Association
Executive Committee Meeting Minutes
December 4, 2005

Present: Chairman William Reith, Vice Chairperson Elizabeth Shillington. Members at Large: Mark Porter, James Watson, Walt Dragonetti, Kim Pecchio, Derek Wilkinson, Ginger Scheel. Guest: Alec Glueck

Absent: Secretary Mary Pozydaev, Treasurer Robert Green, Junior Olympic Committee Chair Sara Kass, Awards Chair Sandy Istok, Bout Committee Chair Katherine Durrell, Public Relations Chair Irene Shinkle, Members at Large: Charles Cunningham, William Wood, Les Moeller.

The meeting held at the Shillington Residence in Shaker Heights was called to order at 7:00 PM.

Last Meeting’s Minutes
The minutes of the meeting held October 23, 2005 were read and accepted, with three minor corrections.

Chair’s Report

Mr. Reith reported on the results of the lottery equipment sale concluded on November 5, 2005. He noted that the reels, scoring machines and other gear sold for a total of $725. the equipment was purchased by member clubs. Bill noted that the Bylaws Committee’s review is ongoing. A date for the Summer Nationals will be announced. He also stated that with the annual election for Executive Committee members approaching, the elections notice should go out on or before January 1, 2006. The Nominations Committee will be established on or before February 15, 2006. The Committee will then mail ballots out on or before March 7,2006. All completed ballots must be received prior to April 7, 2006. Bill also informed the Executive Committee that the results of the JO qualifiers have been posted on the Division website and sent to the USFA.

Bill then raised the issue of the Division’s equipment rental and report form. He noted that the Oberlin fencing club, which rented Division equipment for its November 13, 2005 tournament, had not completely filled out the form as NOD requested. A representative from Oberlin reported that some of the information requested in the form could not be provided as inconsistent with Oberlin University’s policy against the release of confidential personal information. In particular, the amount paid to the referees. He reported that a violation of Oberlin’s non-disclosure policy could lead to the revocation of the fencing club’s charter. Bill requested a copy of Oberlin’s policy.

The Executive Committee members then discussed this issue. Walt Dragonetti commented that if the Oberlin fencing club simply rented the equipment and did not agree to split the proceeds with the Division, then the information was not needed. Jim Watson commented that all clubs would benefit from the information garnered by the forms. Alec Glueck commented that the information was requested after the machines were delivered. Beth Shillington remarked that the Division was not making the money it should from equipment rental. Walt Dragonetti stated that when he ran a recent event, he did not find out how much the referees were paid. Bill Reith responded that the intent underlying the forms is to determine how well NOD is doing and determined the proper pay scale for referees. Walt Dragonetti stated that an organization’s obligation when renting equipment is limited to paying for the rental. Bill Reith responded that the equipment was purchased by NOD for use by member clubs and its use must be controlled by the Division for the benefit of current and future clubs and Board members. Bill Reith stated that equipment cannot be taken or used by unauthorized persons, nor can it be given away. Beth Shillington stated that revenue information was needed to allow NOD to determine appropriate fees.

Bill Reith then stated that the Oberlin club had filled out the front of the rental form, but not the back. Beth Shillington stated that the information is needed so that all records will be complete. Bill Reith stated that Cyrano’s had not provided a completed rental form nor paid the rental fee to date for the Escrime D’Ice Cream event.

Bill Reith introduced a motion to accept the Oberlin club’s incomplete form and request a copy of the University’s financial information policy on the basis that the Oberlin club received the equipment two days before receipt of the form and that Oberlin is in the process of reestablishing its USFA membership. The motion was seconded by Beth Shillington. The motion was approved by unanimous vote.

Bill Reith then raised the issue of whether a 50/50 split of proceeds from an event was desirable as a policy. Bill Reith stated that such a split is probably neither feasible nor really desirable. Walt Dragonetti commented that the $5 fee required of Cleveland Municipal School District (CMSD) students in lieu of full cost to compete was not on the NOD website. Jim Watson commented that the rules should be applicable to all competitors.

Kim Pechio introduced a motion that all CMSD students would be required to pay a $5 entry fee for all NOD sanctioned events. Beth Shillington seconded the motion. Motion approved by unanimous vote.

Beth Shillington introduced a motion that there would be no youth discounts for any NOD sanctioned event. Jim Watson seconded. The motion was approved by unanimous vote.

Bill Reith then stated that the NOD equipment is currently valued at $13,000 plus $500 for upgrades. The Division’s equipment consists of 34 reels (20 new), 35 floor cords (4 purchased in 2005, 16 in 2002, 6 in 2001, 11 in 1986), 8 SG machines (2 purchased in 2002, 6 in 2001), 2 Favarro machines purchased in 2005. Bill Reith noted 5 reels are missing. Bill Reith estimated the replacement cost of a machine/reels/floor cords set to be $1300.

Bill Reith commented that Tom Nagy’s October tournament made money using NOD equipment. The information sheet shows this. Walt Dragonetti suggested NOD charge $20 per machine per day, with half off for a second day’s rental. Bill Reith noted that replacement costs must be considered. Jim Watson stated that the Board needs to reach a consensus on what to charge for equipment rentals, maybe not right now but eventually. Beth Shillington noted that yearly replacement/maintenance costs are in the $1500 range. Bill Reith commented that NOD has, in effect, 10 sets of equipment. Beth Shillington asked what a machine upgrade costs. Bill Reith replied $100. Bill Reith also stated that $150 or $160 would be an appropriate rental fee for all ten machines for one tournament. Bill Reith stated that NOD sanctions about 10 tournaments/year. Bill Reith commented that a rental fee for all 8 sets per day in the range of $150 -$160 may be appropriate. Jim Watson stated that he could not vote in this issue if a motion was made this evening.

Kim Pechio introduced a motion that NOD establish a per day rental fee for 8 machines at $160, excluding the Favarro’s, which will be reserved for division qualifiers, regional youth cup and 50/50 splits. The motion was seconded by Derek Wilkinson. The motion was approved with 7 ayes, one obstention.

Bill Reith then stated that the JO qualifiers will utilize pools rather than direct elimination depending on the number of entrants. Walt Dragonetti commented that the competition rules, once posted, must be followed. Beth Shillington asked how the Executive Committee will ensure this happens. Bill Reith stated that 50% or more will be promoted from the pools if there are more than 18 fencers to direct elimination rounds. Jim Watson commented that there should be no discretion as to pools or DE. Walt Dragonetti commented that events should use pools to pools, with at least 50% promoted if direct elimination is used in the second round.

Beth Shillington introduced a motion that NOD qualifiers will use pools unless there are more than 21 fencers in an weapon category. In that event, a first round pool will be used, with 80% of the fencers promoted to a second round of direct elimination. Walt Dragonetti seconded the motion. The motion was approved with seven ayes and one abstention.

Bill Reith then stated that newsletter input was need by Christmas.

Bill Reith stated that a Nominating Committee to conduct the 2006 election was needed. Bill Reith appointed Beth Shillington as the Chairman of the Nominating Committee, with Mark Porter, Walt Dragonetti, Ginger Scheel, Mike Edwards and Stephanie Sterin as members.

Bill Reith proposed that NOD acquire a laptop computer and printer for the Bout Committee’s use during tournaments. Mark Porter suggested the computer and printer, if purchased, be added to the rental form. Bill Reith stated that the computer and printer could be purchased by NOD for $410.

Jim Watson introduced a motion to purchase a computer and printer at a cost not to exceed $410. Beth Shillington seconded the motion. The motion was approved unanimously.

Bill Reith asked whether NOD has a policy against harassment. Beth Shillington reported that USFA has a Sexual Harassment Policy and recommended that NOD adopt the USFA policy after reading the USFA policy. Jim Watson noted that the civil legal system’s process was different than in USFA.

Ginger Scheel introduced a motion for NOD to adopt the USFA Sexual Harassment policy. Jim Watson seconded the motion. The motion was approved unanimously.

Bill Reith then reported receipt of a letter from a fencer regarding an attempt by a coach to “poach” another club’s fencer. Kim Pecchio reported that she had been similarly approached. Walt Dragonetti commented that NOD does not condone “poaching,” but that there have been instances of attempted poaching in the past. Jim Watson commented that he was reluctant to define poaching and tell people what they can or cannot do. Ginger Scheel stated that an inquiry might become offensive depending on how it is delivered.

Kim Pecchio distributed draft letters in response to prior correspondence received from the parent and referee from the last meeting. After discussion regarding amendments to the response letters, the letters will be sent out as amended.

Vice Chair’s Report

Beth Shillington, Vice Chair, reported that the Summer Nationals will be held March 18 and 19, 2006. Alternate dates will be provided. Bill Reith stated that JFK High School will be the alternate site. Bill Reith noted that the Cleveland Blizzard date will be the same.

COMMITTEE REPORTS:

Armorer’s Report
There being no armorer, report excused.

Audit Chair Report
Les Moeller, excused. No report.

Awards Chair Report
Sandy Istok, excused. No report

Bout Committee Chair’s Report
Katherine Durrell, Chair, excused. No report.

By-Laws Committee Chairman’s Report
Beth Shillington, Chair, reported that the By-Laws Committee is continuing its work.

Junior Olympics Committee Chair Report
Sara Kass, Chair, excused. No report.

Newsletter
Irene Shinkle, Public Relations Chair, was excused, no report.

Secretary’s Report
Mary Pozydaev, excused. No report.

Treasurer Report
Robert Green, Treasurer, excused. No report.

Other Items to Report

Ways and Means Chair Report

Won’t convene until the audit it complete.

Meeting ended: 11:00 PM

Next Meeting will be held January 22, 2006 at 7 PM at the home of Beth Shillington.
Minutes respectfully submitted by,
Mark E. Porter

Member-At-Large

Meeting Minutes for October 23, 2005
Northern Ohio Division of the
United States Fencing Association
Executive Committee Meeting Minutes
October 23, 2005

Present: Chairman William Reith, Vice Chairperson Elizabeth Shillington, Secretary Mary Pozydaev, Treasurer Robert Green, Junior Olympic Committee Chair Sara Kass, Corresponding Secretary Alex Reagan, Awards Chair Sandy Istok, Members at Large: Les Moeller, Mark Porter, James Watson, William Wood, Guest: Kim Pecchio.
Absent: Bout Committee Chair Katherine Durrell, Public Relations Chair Irene Shinkle, Members at Large: Charles Cunningham, Walt Dragonetti, Relu Popescu, Ginger Scheel and Derek Wilkinson.
The meeting held at the Shillington Residence in Shaker Heights was called to order at 7:10 PM.
Last Meeting’s Minutes
The minutes of the meeting held September 11, 2005 were read and accepted.

Chair’s Report
Mr. Reith read the resignation letter submitted by Relu Popescu. His resignation as a Member at Large and his position on the By-Laws Committee were noted.
Bill nominated Kim Pecchio to fill this vacant At Large position. Ms. Pecchio is a past member of the Chagrin Board of Recreation. Her son and husband have fenced for two years; she has fenced for one year. She is a member of USFA.
Mr. Reith asked if there were any other nominations for this position. None were suggested.
A motion was made by Beth Shillington to nominate Kim Pecchio to fill the Member at Large Board Member position. The motion was seconded and approved unanimously. Mr. Reith asked Ms. Pecchio to replace Mr. Popescu on the By-Laws Committee. Ms. Pecchio accepted.
Bill discussed the location for the JO qualifiers. He was only able to get the gym on Sunday, so the under 20 qual will be held there. Saturday the under 17 qual will be held in the Alcazar/Shaker Heights High School Fencing Room. Sara Kass indicated parents have expressed concern regarding health and safety issues using the fencing room. Bill will check with the custodian on the use of the Multi-Purpose Room. Sara asked about setting up in the halls, perhaps two end-to-end; Bill indicated a safety issue and will work on it. The SHHS dance studio was also discussed as an option.

Vice Chair’s Report
Beth Shillington, Chair, provided a list of NOD officer’s names, addresses, and phone numbers as required by USFA. This information was due August. Ms. Shillington requested and was granted an extension.
In reviewing requirements, Ms. Shillington found there is an age requirement to serve on the Board. Board members must be 18 as of February 1 of the current year. Alex Reagan does not fulfill this requirement. It is with regret that Mr. Reagan is unable to continue to fill the Board position of Corresponding Secretary at this time. Sara Kass questioned the balance of the Board. It was determined that we are in compliance with our by laws as they were 9 Alcazar members and 9 other members.
Request of interest for current members to fill the Corresponding Secretary position. Kim Pecchio volunteered to fill the position. All in favor; none opposed.
Beth Shillington created a new form to be used for each NOD sanctioned or co-sponsored USFA tournament that is using NOD equipment. The form includes all aspects of the event. Bill Reith used the form for today’s event. He reviewed his completed form with us. This form will assist in stats necessary for NOD reports. The form is required when ordering equipment. It also includes ref’s info and fees, fees paid to NOD if a split, results, etc. Discussion regarding the question if all info was necessary; front page is necessary and the results are necessary. The form is important for tracking funds. Sara Kass recommended leaving the director’s fees open; Bill Reith said that anyone could change the $40 that is listed there if they want. Tournament payment forms ask for DOB and SS#; form will be updated removing that information but leaving name and address. Trying to get away from no receipt/cash transactions as much as possible. If a club holds an event with NOD, then they must use the form. If a club holds an event independently but using NOD equipment, they must use the form. Creating software for the report was suggested. Charlene may already have it; she has software that includes seeding. Sara Kass recommended putting this information on the website so clubs may download forms as needed.
Discussion on whether NOD should begin to charge for the use of equipment to help with maintenance and upkeep fees or should NOD continue to lend it out with no fee. NOD received $3 from each USFA member. USFA gives NOD 4 sets of mailing labels a year. Estimation of equipment upkeep outweighs the fees received.
Les Moeller suggested two people count the tournament money and sign the form for verification. The need to add a second signature line and a “I hereby attest” line was indicated. The forms will be modified adding tournament name and date as well as the other changes mentioned. Landscape version of the fencers registration form will be available for download.

COMMITTEE REPORTS:

Armorer’s Report
Paul will carry thru till November 19th, the machine lotto.
The lotto has had at least nine responses:
Les, Alcazar Sara, Cyrnos Kathy, Great Lakes
Walt, HOF Tom Nagy Tom/Vince, NextTel Com
Sara, Rocky River Bill, Shaker Kathy, YSU
One machine has 3-weapon capability. The chip needed to convert it costs about 99Euro (est $115). We discussed charging more for this machine and how to fairly include this in the lotto.
After much discussion, a motion was made by Sara Kass to sell this machine for $100; motion was second. The motion was amended by Les Moeller to change the fee to $125; Ms. Kass did not amend this motion; Beth Shillington seconds the $125 rate. All in favor; except one nay. Motion to sell this one 3-weapon machine at a higher rate of $125 passed.
Discussion on the options of the Lotto: Machine up and a name is drawn, or draw a name and they may pick whichever machine they wish. It was recommended that the machine would be decided and a name pulled for that machine, offering the 3-weapon machine first with refusal option.
Sara Kass suggested a change of deadline to November 1 and keeping the Lotto on November 19. She had talked to someone after the last newsletter that didn’t know about the Lotto until reading the article in the most recent newsletter that was published after the original deadline. The change of deadline will assure all who wish to be included will not be eliminated due to the deadline. The discussion of sending postcards to all clubs or phone calls. Notification in some way before the new deadline. Mr. Reith said he would notify the clubs.

Audit Chair Report
Les Moeller reported there is no report yet.

Awards Chair Report
Ms. Istok reported the newly adopted medal was used for the awards for the first time today at the 10/23/05 Sectional held at Shaker High. She discussed the drawback in engraving the back – limited space and unable to reuse. Sandy thought having plates engraved and fixed to the back would give flexibility and be more cost efficient.
Discussion on how to make sure Veneto is paid by the individual club ordering medals.
At the moment, we charge for the medals and Veneto separately bills for the plate/engraving/s&h.
Bob suggested we charge one flat estimated fee for each medal ordered. This includes ribbon, plate, engraving, and shipping. We pay Veneto and the club pays us. Sandy suggested we just bill the full price, but we don’t receive the bill till after the medals are shipped. Looking at least years bills, the fee comes to about $5.50 each.
A motion was made by Robert Green to charge clubs $5.50 each medal ordered and ship directly to the Club. Sara Kass second the motion. All in favor; no nays.
Clubs also have the option of ordering a stock medal on their own.
Award bill turned over to Mr. Reith.
Sandy asked about Purchase Orders; Bob will fill her in.
The suggestion was made to hold an end-of-the-year potluck tourney using up any of the medals that were engraved but not used if engraved separate plates aren’t used.

Bout Committee Chair’s Report
Katherine Durrell, Chair, excused. No report.

By-Laws Committee Chairman’s Report
Beth Shillington, Chair, discussed the USFA Affiliate Charter Agreement. Mark will put this in PDF file and send to the Board Members. Board Members need to review the material regarding nonprofit status and vote via email. This item was just discovered and the vote is due one week from tonight.
A motion was made by Beth to email agreement to the Board Members and accept votes via email. This motion needs a quorum of affirmative votes to pass. The motion was second; all in favor; motion passed. Beth will research quorum.
Junior Olympics Committee Chair Report
Sara Kass, Chair, is continuing to work on bringing JOs back to Cleveland. She reported that Cleveland is giving less money to bring in events due to other fees that aren’t reflected up front. For example, the union apparently has fees for different services that weren’t in the initial cost projection.

Newsletter
Irene Shinkle, Public Relations Chair, was excused, no report.

Secretary’s Report
Minutes were emailed to all Committee Members on September 20, 2005. Minutes have not yet been published on the NOD website. Two new email address change/additions were received from Kim Peccio and Mark Porter.

Treasurer Report
Robert Green, Treasurer, passed out Budget Report.
Checking account security – requires two signatures from pre-designated Committee Members. It was recommended the Chair, Vice Chair, and Treasurer be the authorized signatures. Discussion on who else should be an authorized signer in lieu of Vice Chair. Due to geographical convenience, it was determine Chair, Vice Chair, and Treasurer. A general invitation for any volunteers to be signature authority. No volunteers. Bob reported opening a new free checking account that will include two-signature checks.
This is considered adopting a new policy and may want to put it in the By-Laws. All in favor of 2 signatures of the 3 designated signers from the Board be necessary on each check. This decision will be in effect till July 31, 2006 at which time this policy will be reviewed and discussed for continuation.
A motion was made for Vice Chair and Chair to be the two other authorized signatures along with the Treasurer on all NOD checks during the term of this Board. All in favor; no nays.
Bob Green brought up the idea of creating a website, similar to the one in California. All members would need to join the website. Information disseminated via email plus each club would receive 10 or 20 hard copies. This idea will be discussed at a future date.
Mr. Green plans to put together a financial statement, including a six-year history.
Bob passed all records to the Audit Committee.
Reviewing past Budget information, it is clear that a lot of clubs are not participating in the 50/50 split. This involves the use of NOD equipment as well as staffing the event. 03-04 reflects Jr. Olympics and BG Sectionals. ‘Other Rev’ was generated by equipment sale of reels and machines.
Discussion on whether NOD should continue lending out equipment or begin a rental fee. Projecting equipment to last 15-20 years and NOD owning 10-12 sets (currently own 10). New machines cost about $1,300 for complete set X 12; $780/yr depreciating expense; est $67/event rental fee for 12. Sara Kass proposed $50/day for 6 strips with back up machines/ $75/2 day event or 50% new whichever less. Last year there was a $60 per machine upgrade. Next meeting we will evaluate what we have, project five years. Bob and Beth were best qualified. Les suggested Beth give more detail; look at finding mechanic to maintain machines, help clubs get started and keep going, use 6-8 sets of machines for events, don’t care if it’s a 1 or 2 day event.
Les asked if there was an alternate source of income. There are two sources of income: sign ups and $3 from USFA. Summer National Qualifiers didn’t make money last year and the JO’s broke even.
Bill Reith mentioned contacting previous fencers for a fundraiser. This will be discussed further in the future.
Sara Kass suggested $75 or 50% net to rent NOD equipment for the remainder of this season. Bill Reith suggested $100. Les Moeller suggested $75 for this month.
A motion was made by Sara Kass to rent NOD equipment for the fee of $75 or 50% net – whichever is less - to defer maintenance fees. Motion seconded. All in favor; no nays; motion carried.
These numbers will be revisited next meeting.

Other Items to Report
Summer National Qualifiers
Format was discussed. In the past, if there were up to three competitors, there was no reason to fence, they automatically qualified. The athletes then didn’t fence. Bill thought it would be good to offer an ‘open’ event. If the athletes automatically qualify, they will still be able to compete in the ‘open’. They could also fence the qualifier and the open. There would be nothing to lose by offering an Open. We should try running one.
A motion was made by Bill Reith to offer an open event along with the formal pool for Summer National Qualifiers Y14, Y16, Div I, Div II. Beth seconded; all in favor; no nay; motion carried.
It was noted there are three qualifies plus 25% quota with no alternatives. Discussed Qualifying pools only or pools and dc. Bill prefers pool only. National office contends Qualifier is first round of event.
It was suggested we review the October 7th newsletter of the Great Lakes meeting online at http://columbusfencing.org/gls/051007 GLSNewsletter.pdf. USFA looking into Board for profit/nonprofit. Needs to be reviewed by members. Bill will keep up on it and is looking for our input.
A letter dated January 2005 from the father of a fencer was given to last years’ Board. It seems no action was taken at that time. Bill read the letter to the Board Members. It concerns an incident at last year’s Junior Olympic qualifiers held at Shaker Heights High School fencing room last November. Bill Reith has reported this to the officials committee. USFA is looking into it but nothing has yet transpired. He asked Kim to prepare two letters; one to the referee and one to the initiator of the letter as an acknowledgement to his concern.

Ways and Means Chair Report
Won’t convene until the audit it complete.

Meeting ended: 10:25PM!

Next Meeting will be held December 4, 2005 at 7 PM at the home of Beth Shillington.
Minutes respectfully submitted by,
Mary Pozydaev
Secretary

Meeting Minutes for September 11, 2005
Northern Ohio Division of the
United States Fencing Association
Executive Committee Meeting Minutes
September 11, 2005

Present: Chairman William Reith, Vice Chairperson Elizabeth Shillington, Secretary Mary Pozydaev, Bout Committee Chair Katherine Durrell, Junior Olympic Committee Chair, Sara Kass, Corresponding Secretary Alex Reagan, Awards Chair Sandy Istok, Public Relations Chair Irene Shinkle, Members at Large: Charles Cunningham, Les Moeller, Relu Popescu, Ginger Scheel, James Watson, William Wood, Guest: Mark Porter.
Absent: Treasurer Robert Green, Armorer Paul Lynn, Members at Large: Walt Dragonetti, Jennine Snow, and Derek Wilkinson.
The meeting held at the Shillington Residence in Shaker Heights was called to order at 7:10 PM.
Last Meeting’s Minutes
The minutes of the meeting held August 7, 2005 were read and accepted.

Awards Chair Report
Ms. Istok researched award medals, prices, and availability. She presented a picture of a medal (copy attached) designed exclusively for NOD years ago by Herb James. Sara Kass mentioned Mr. James passed away earlier this year. The beautiful medal would need one change, remove AFLA. There is no mold. Sandy spoke with Veneto, a company we have used in the past with success, and felt they gave the best price and value when purchasing bulk – 150 medals. The bulk purchase should supply awards for 2 to 3 years. Fees for the 150 13⁄4” medals with ribbon is $635; plus art fee for updating $35; plus dye $85 est; plus NJ tax. Engraving fee $.04/letter. Sandy will ask Veneto if they would keep the inventory of medals to be engraved and dispersed at her request. Engraving options: Veneto engrave for specific event - most preferred, purchase engraved plates to be adhered to the back, or clear printed labels to be adhered to the back.
A motion was made by Sandy to adopt this medal, seconded by Beth Shillington, and was approved unanimously.
Ms. Istok motioned that $650 be advanced for purchase of the medals. Beth Shillington second and it was approved unanimously.
Sandy drafted a letter (copy attached) explaining what is needed when placing an order for awards. The letter will be revised.

Newsletter
Irene Shinkle, Public Relations Chair, stated any info to be included in the newsletter must be emailed to her. Mr. Reith has ordered the labels.

Chairman’s Report
Armorer Paul Lynn and Member at Large Jennine Snow have withdrawn from their positions.
Bill nominated Mark Porter to fill the At Large position.
A motion was made by Beth Shillington to waive the 8 month’s prior NOD membership requirement for Mark Porter, was seconded, and approved unanimously.
Discussion as to the legality of filling the At Large position with the Armorer position vacant. The current board structure allows it.
Vote for Mark Porter passed unanimously. Welcome Mark.
Treasurer’s Report
Beth Shillington mentioned she had received some of the prior Treasurer’s By Laws records from Alex Reagan, the Corresponding Secretary, and wondered if he had any more records from the prior Treasurer to turn over. Alex said he has given transferred all the records he had.
Mr. Reith requested an audit be run for incoming Treasurer, just for documentation. Mr. Reith appointed Relu Propescu and Les Moeller to co-chair the Audit Committee along with Ginger Scheel, and Bill Wood. Alex Reagan transferred prior Treasurer Charlene Votja’s financial records to the new Treasurer Robert Green.

Ways and Means Committee
Bill Reith appointed members for this committee that is charged with preparing a budget for the division. It will consist of Les Moeller, Bill Wood, Mary Pozydaev, Jim Watson, Mark Porter, and Sara Kass. Mr. Reith named Bill Wood as Chair.

Secretary’s Report
Beth Shillington received NOD’s historical records from last year’s secretary Joe Di Tomasso. Ms. Shillington will make copies of the records and transfer the records to current secretary Mary Pozydaev at the next Executive Committee Meeting.

Equipment
Mr. Reith indicated he has replaced a lot of the bulbs in the machines. When using the machines for foil, turn them to EPEE or turn OFF instead of allowing the white lights to burn. He projected the reels should be repaired by next week. Mr. Reith reported that Paul Lynn has received two requests to purchase NODs old machines, one from Walt Dragonetti and one from Bill Reith. October 1st is the deadline for requests. As reported at the last meeting: Any intent to buy should be made in writing to Division Armorer Paul Lynn at Lynn@ccbmrdd.org or via conventional mail by October 1st. If interested buyers exceed the number of available machines, Paul Lynn and one other person will choose buyers by lottery. Payment via check payable to NOD USFA must be received by Paul Lynn by November 1, 2005 or buyer will lose the right to purchase the equipment. Contact Mr. Lynn via email or telephone (330) 696-3411 for his address.

Referees and Ratings
Give names and rating of referees to Mr. Reith for list to be compiled. Sara Kass said the FOC has the current ratings on their website. Bill Reith will check.

Fencing Schedule
• 9/18/05 at Oberlin
• 10/1/05 Allegany College in Meadville, PA open tournament
• 10/15/05 Tom Nagy at North Ridgeville Middle School, D and under mixed foil
• 10/23/05 Alcazar at Shaker Heights High School, Sectionals
• 10/29/05 and 10/30/05 Cyrano’s Escrime d’Halloween at St. Thomas Lutheran Church
• 11/6/05 Alcazar at Shaker Open
• 11/13/05 Oberlin Open
• 11/19/05 and 11/20/05 JO Qualifiers at Shaker Heights High School
(The board unanimously accepted the dates and location. Ms. Durrell will attempt to have grounded strips for the event.)
• 12/17/05 and 12/18/05 Alcazar Youth Challenge at Shaker Heights High School
• 12/24/05 Shaker Open at Shaker Heights High School
• 1/7/06 Dublin High School Invitational
• 1/14/06 Cleveland Blizzard
• 2/5/06 Alcazar at Shaker Heights High School open saber and epee
• 2/25/06 and 2/26/06 Ohio High School Tournament
• 3/3/06- 3/5/06 Arnold Classics in Columbus
• 3/18/06 and 3/19/06 Summer Nationals Qualifiers
• 3/25/06 and 3/26/06 Ohio High School in Upper Arlington
• 4/1/06 and 4/2/06 Great Lakes Sectional Qualifiers in KY
• 4/8/06 Nagy D and under foil with open epee and saber
• 4/9/06 Nagy or Alcazar Foil qualifiers
• 4/29/06 and 4/30/06 hold for National Qualifiers
National Event schedule for 2005-06 season:
• NAC DIVISION II/DIVISION III/CADET, Miami, FL, 10/7/2005 - 10/10/2005
• NAC YOUTH 14/CADET/JUNIOR, Albuquerque, NM, 11/11/2005 - 11/14/2005
• NAC DIVISION I/VETERAN, Pittsburgh, PA, 12/9/2005 - 12/11/2005
• NAC DIVISION I/JUNIOR, Houston, TX 1/13/2006 - 1/16/2006
• JUNIOR OLYMPIC CHAMPIONSHIPS, Hartford, CT, 2/17/2006 - 2/20/2006
• NAC DIVISION II/III/VETERAN, TBA, 3/10/2006 - 3/13/2006
• NAC DIVISION I/YOUTH 14/12/10, Sacramento, CA , 4/21/2006 - 4/24/2006
• DIVISION I/SUMMER NATIONAL CHAMPIONSHIPS, TBA, 6/30/2006 - 7/9/2006
April qualifiers – Bill Reith asked Ginger Scheel to relay the information regarding Qualifiers to Mr. Nagy. Mr. Reith said Qualifiers will be finalized at the next meeting or two.

By Laws Committee
Beth Shillington, Chair of this committee, emailed by-laws to all for review. She indicated she felt the Draft By Laws were inconsistent with USFA By Laws with NOD’s intent. Ms. Shillington feels it is good to have as many as possible on the Board instead of restricting the size and composition. The Draft By Laws include the elimination of three elected positions, two officer positions: the Armorer and the Awards Coordinator and one standing committee chair position: Junior Olympic Chair. It also proposed increasing the At Large representatives that did not have to belong to a USFA club, but did require their individual membership. Beth read from USFA report that we have no duty to any non-USFA club. Proportional representation will be discussed. The draft proposed that Members at Large be appointed not elected which is another infraction of USFA requirements. Ms. Shillington said they will focus on composition of Board size and structure. A large Board can be bulky but Beth feels it’s better to include more people. Sara Kass discussed the reasoning behind the last year’s draft. She indicated we are the only ones to have an Armorer on the Board. It was discussed how difficult finding an Armorer due to the technical skill and time required for this position. Ms. Kass suggested the Junior Olympic Committee Chair’s duties of making travel arrangements were no longer needed. It was pointed out that those were the responsibilities of the Corresponding Secretary. Ms. Shillington recommended that the division allow every club the opportunity to recommend a representative and that it make sure one club won’t have significant majority on the board as a whole. There are currently 18 Board members. The Draft will result in 19 Board members. USFA states there are only three mandatory positions: Chair, Vice Chair, and Secretary/Treasurer. The possibility of the Armorer being under the responsibility of the Bout Committee was discussed. Katherine Durrell, Bout Committee Chair, stated the responsibilities for the Bout Committee were already a large commitment and felt the Armorer should not fall into this committee. It was discussed that the major asset of NOD is it’s equipment and it is important to have it running well. It is important to have an Armorer. It was suggested that equipment could be sent out for repair. Kathy Durrell indicated it would still be a job in itself. Mr. Reith, trying to crystallize the discussion about the board structure, took an opinion poll.
1) who is in favor of ‘democratic’/most votes wins – one nay
2) who is in favor of ‘representative’ – no nays
3) who is in favor of one club/one vote – three nays
This was an unscientific poll in that only the no votes were counted, yes vote and those who abstained from the voting were not distinguished.
Ms. Shillington indicated the Committee will schedule their meeting and will create a new draft of NOD By Laws and was grateful for the direction provided by tonight’s discussions. Mr. Reith appointed Mark Porter to this committee.

Equipment
Mr. Reith created an ‘Equipment Loan Agreement’ form – sample attached - that will be used for all requests to use NOD equipment. It was noted that adding each type of equipment under ‘Description of Equipment’ would make the form easier to complete. Mark Porter will include ‘hold harmless’ and other legal clauses as he deems necessary. Bill Reith will finalize form with these inclusions. Responsibility for equipment should be designated to one individual.

Junior Olympic Chair’s Report
Nothing new to report

Bout Committee Chair’s Report
Nothing new to report

Chairman’s Request for Suggestions for Improving NOD

Irene Shinkle indicated she felt larger Committee is better for the Division.
Kathy Durrell agreed that more people would be good.

Meeting ended: 9:50PM

Next Meeting will be held October 23, 2005 at 7 PM at the home of Beth Shillington. NOTE: location may change
Meeting Adjourned
Minutes respectfully submitted by,
Mary Pozydaev
Secretary

Meeting Minutes for August 7, 2005

Northern Ohio Division of the
United States Fencing Association
Executive Committee Meeting Minutes
August 7, 2005

Present: Chairman William Reith, Bout Committee Chair Katherine Durrell, Junior Olympic Committee Chair, Sara Kass, Corresponding Secretary Alex Reagan, Awards Chair Elizabeth Shillington, Members at Large: Les Moeller, Ginger Scheel, Derek Wilkinson, William Wood, Guests: Charles Cunningham, Sandy Istok, and Kim Istok.

Absent: Treasurer Robert Green, Public Relations Chair Irene Shinkle, Members at Large: Walt Dragonetti, Paul Lynn, Mary Pozydaev, Relu Propescu, and James Watson.

The meeting held at the Shillington Residence in Shaker Heights was called to order at 7:10 PM.

Acceptance of New Executive Committee
The results of the May election and subsequent resignations of office were reviewed:
Chairman: Bill Reith
Vice Chairman: open
Secretary: open
Treasurer: Bob Green
Armorer: Open
Awards Chair: Beth Shillington
Bout Committee Chair: Kathy Durrell
Corresponding Secretary: Alex Reagan
Junior Olympic Chair: Sara Kass
Public Relations Chair: Irene Shinkle
Members at Large:
Walt Dragonetti
Paul Lynn
Les Moeller
Mary Pozydaev
Relu Propescu
Ginger Scheel
James Watson
Derek Wilkinson
Bill Wood

Election of Open NOD Executive Committee Positions
• Beth Shillington was unanimously elected to fill the position of Vice Chairperson
• Sandy Istok of West Geauga was unanimously elected to fill the position of Awards Chair and, if necessary, it was unanimously voted to waive the 8 month USFA membership requirement.
.
• Charles Cunningham was unanimously elected to a Member at Large position on the Executive Committee and, if necessary, it was unanimously voted to waive the 8 month USFA membership requirement.
• Mary Pozydaev was unanimously elected to fill the position of Secretary contingent upon her joining USFA with the unanimously accepted waiver of her 8 months previous USFA membership requirement.
• Paul Lynn was unanimously elected to fill the position of Armorer.
• Jennine Snow was unanimously elected to fill the position of Member at Large.

2005 – 2006 NOD Executive Committee
Chairman: Bill Reith
Vice Chairperson: Beth Shillington
Secretary: Mary Pozydaev
Treasurer: Bob Green
Armorer: Paul Lynn
Awards Chair: Sandy Istok
Bout Committee Chair: Kathy Durrell
Corresponding Secretary: Alex Reagan
Junior Olympic Chair: Sara Kass
Public Relations Chair: Irene Shinkle
Members at Large
Charles Cunnigham
Walt Dragonetti
Les Moeller
Relu Propescu
Ginger Scheel
Jennine Snow
James Watson
Derek Wilkinson
Bill Wood

Last Meeting’s Minutes
The minutes of the meeting held April 10, 2005 were read and accepted with the following amendments:
• 2 Machines and 4 Reels were purchased during the meeting.
• The Treasurer withdrew her candidacy for next year’s board.
• The Corresponding Secretary resigned from the board during the meeting.

Treasurer’s Report
Alex Reagan, the Corresponding Secretary reported that he had the financial records and check book from Charlene Votja, the retiring Treasurer, to transfer to the Chairman Bill Reith to be handed over to the incoming Treasurer Bob Green. Mr. Reagan reports that Ms. Vojta has been in contact with Mr. Green to coordinate the implementation of new signature cards for the NOD checking account.

By Laws Committee
Mr. Reith appointed Beth Shillington as Chair of this continuing committee along with former member Sara Kass, and new members Derek Wilkinson, Relu Propescu, and James Watson.
Ms. Shillington will prepare an outline of the current By Laws and the changes to date proposed by last year’s committee to facilitate a philosophical discussion at the next board meeting of the contents of the By Laws. Ms. Shillington agreed that all documents prepared by the committee for discussion by the board would be made available via email to all executive committee members at least two weeks before any discussion is to take place.

Awards Chair Report
Ms. Shillington, the outgoing Awards Chair, recommends that any club wanting medals for any event submit a detailed request to the Awards Chair 3 weeks prior to the date needed and that requests submitted with less lead time be filled at the discretion of the Awards Chair.
The new Awards Chair Sandy Istok will send instructions to all clubs for ordering awards.

Armorer’s Report
Report prepared for the May 22, 2005 is attached.
Bill Reith, Paul Lynn and one other NOD member will conduct a complete inventory of division equipment.
The Equipment Policy was unanimously approved to include:
• that requests for equipment be made at least 2 weeks before an event with pick up of equipment to occur 1 week before the event, and return of equipment unless other arrangements are made
• all requests should specify the number and type of equipment needed.
• Direct requests to Bill Reith
(216) 381-0669 home
(216) 469-8004 cell
1474 Crest Road, Cleveland Heights

Junior Olympic Chair’s Report
Baldwin Wallace will not be the site for the Junior Olympics because they have no air conditioning. Alternatives are being researched.

Referee Clinics
Two clinics will be scheduled soon; one to be run by Bill Reith and the other in conjunction with a National Referee. Details will soon be announced.

Bout Committee Chair’s Report
Kathy Durrell will be compiling a list of individuals who are willing to run tournaments. Interested parties should contact her at kdurrell@ysu.edu.
The Executive Committee agrees that the compensation of individual’s running tournaments (apart from referees) is at the discretion of the entity sponsoring the tournament.

NOD Budget
Member at Large Les Moeller agreed to prepare a budget with the input of the current and past Treasurers specifically looking at equipment purchase needs.

Equipment
It has been determined that NOD possess old equipment that could be sold. It was unanimously approved to sell 6 Uhlman and 3 All Star machines for $75 each to NOD member clubs. Notice of the sale will be posted on the website. Any intent to buy should be made in writing to Division Armorer Paul Lynn at Lynn@ccbmrdd.org or via conventional mail by October 1st. If interested buyers exceed the number of available machines, Paul Lynn and one other person will choose buyers by lottery. Payment via check payable to NOD USFA must be received by Paul Lynn by November 1, 2005 or buyer will lose the right to purchase the equipment. Contact Mr. Lynn via email or telephone (330) 696-3411 for his address.

Fencing Schedule
• 10/29/05 and 10/30/05 Cyrano’s Escrime d’Halloween at St. Thomas Lutheran Church
• 11/19/05 and 11/20/05 JO Qualifiers at Shaker Heights High School
(The board unanimously accepted the dates and location. Ms. Durrell will attempt to have grounded strips for the event.)
• 12/18/05 Alcazar Youth Challenge at Shaker Heights High School
• 12/24/05 Shaker Open at Shaker Heights High School
• TBA after January Cleveland Blizzard will hold two events

National Event schedule for 2005-06 season:
• NAC DIVISION II/DIVISION III/CADET, Miami, FL, 10/7/2005 - 10/10/2005
• NAC YOUTH 14/CADET/JUNIOR, Albuquerque, NM, 11/11/2005 - 11/14/2005
• NAC DIVISION I/VETERAN, Pittsburgh, PA, 12/9/2005 - 12/11/2005
• NAC DIVISION I/JUNIOR, TBA, 1/13/2006 - 1/16/2006
• JUNIOR OLYMPIC CHAMPIONSHIPS, Hartford, CT, 2/17/2006 - 2/20/2006
• NAC DIVISION II/III/VETERAN, TBA, 3/10/2006 - 3/13/2006
• NAC DIVISION I/YOUTH 14/12/10, Sacramento, CA , 4/21/2006 - 4/24/2006
• DIVISION I/SUMMER NATIONAL CHAMPIONSHIPS, TBA, 6/30/2006 - 7/9/2006
Chairman’s Request for Suggestions for Improving NOD

Next Meeting will be held September 11, 2005 at 7 PM at the home of Beth Shillington.
Meeting Adjourned
Minutes respectfully submitted by,
Elizabeth Shillington
Acting Secretary

Addendum:
Bill Reith would like to report that former Alcazar fencers Ben Solomon who took 1st Place in Epee at Summer Nationals and Lindsay Campbell who took 3rd at the Women’s National Championship have both made the World Championship team and the World University Games team.

Meeting Minutes for April 10, 2005

Presentation of Northern Ohio Division of the
United States Fencing Association
Meeting Minutes as of
April 10th, 2005

Attending:
Chair, Bill Marshall
Vice-Chair, James McConaghie
Bout Committee, Jeff Rodachy
Treasurer, Charlene Vojta
Secretary, Joseph Di Tommaso
Junior Olympics, Sara Kass
Corresponding Secretary, Stephanie Steirn
Public Relations, Irene Shinkle
Awards Chair, Beth Shillington
Armor, Bill Reith
Member at Large, Ginger Miles
Member at Large, Relu Popesku

CHAIR: Meeting called to order 3:03 p.m.

CHAIR Reports: A mailing has been sent for the National Qual’s (info)
- Lake County Captains has been cancelled due to lack of interest
o If interested, please inform Bill Marshall for available tickets
- Hearing of proposed By-laws at today’s meeting

VICE-CHAIR: Twenty divisions and their boards are listed in the attached sheet
- By-law changes were sent via email for review on Thursday (4/7/04)

SECRETARY: Recognizes Beth Shillington
- November minutes are not reported on webpage
- Request of verbal presentation of February 2005
o Question regarding Kent Fencing and rental of equipment (Bill Reith)
ß What was the outcome? Equipment was returned with no commissions or sanctions imposed for a total rental time of two weeks
- Charlene Vojta motions to accept minutes as read, James McConaghie seconds, motion passes
- Amendment to 3/13/05 minutes
o "Mr. Rodachy will seek approval from the USFA for running tournaments pools only"
ß Beth Shillington moves, James McConaghie seconds, passes
- Sara Kass motions to approve minutes of 3/13/05, Charlene Vojta seconds, passes
- Correspondence from Sara Kass will be provided to the secretary for filling regarding William Reith
- Pricing of new equipment from Bout Committee was not received
- William Reith may have documentation regarding pools only
- Jim Watson is questioned as availability to run for Vice-Chair position

TREASURER: $10,085.25 balance
- $5,920 income and $4,681.18 expenses and $877.33 outstanding checks
- USFA 501©3- receipt of changes has been forwarded to Dana Brown

ARMOR: Triplette has been sold to James Simpson
- Bowling Green should send Triplette information to Jim Simpson regarding boxes
- Question of inventory system and request date to be completed
- Physical inventory to be set (completed before change over) –June 1

COR. SECT: No Report

PUBLIC REL.: Email invoice to Treasurer for website payment
- New qualifications are posted
- Others in question (Oberlin)
o Request for passed meeting minutes to be sent

JUNIOR O’S: No new news to report
- Baldwin Wallace does not have air conditioning (looking for fans)

REF. COM.: Derek Cotton will be having a Referee Clinic/Practical at Qualifiers

- Request to have scheduled practical by Friday evening

BOUT COM: Investigating the purchase for two strips for FINAL BOUTS as well as normal operations
- Favero brand is strong, favorable for day to day operations
- Pools rules will be approved by USFA asap

OLD BUSINESS: Discussion of nominating committee for Jim Watson to Member at Large and to strike from current nominating bill under Vice-Chair position
- Reconfirmation of the availability to submit a written platform by 4/23/05 and must be no more than one page in length
- Equipment Quote Retail from Modern Fencing Equipment
o $725 retail, $690 for case, machine, remote, charger, battery and stand
o $640 retail, $600 for pair of reels, case, and cables
- By-laws has multiple discussions and it was determined that the committee shall reconvene
o Jeff Rodachy motions to table By-laws to a separate committee meeting to be held at a separate time to confirm
ß Irene Shinkle seconds, passes

NEW BUSINESS: Beth Shillington offered to accept biographies from interested candidates
- Sara Kass motions to adjourn, Ginger Miles seconds
- Beth Shillington to host May 22nd, 7 p.m. meeting
- James McConaghie was recognized by the Chair for a "Job Well Done" referring to the By-laws committee
- Meeting adjourned 6:17 p.m.

Meeting Minutes for March 13, 2005

Presentation of Northern Ohio Division of the
United States Fencing Association
Meeting Minutes as of
March 13th, 2005

Attending:
Chair, Bill Marshall
Bout Committee, Jeff Rodachy
Treasurer, Charlene Vojta
Secretary, Joseph Di Tommaso
Junior Olympics, Sara Kass
Corresponding Secretary, Stephanie Steirn
Member at Large, Ginger Miles
Member at Large, Derek Wilkinson

CHAIR: Meeting called to order 6:01 p.m.

CHAIR Reports: Stephanie Steirn Motions to accept "minutes as read"
Sara Kass Seconds, passed

- USFA Tax Exemption is in need of "Articles of Incorporation" to complete
- Beth Shillington has sent in nominations and is willing to host April meeting
- Sectional Championships 4/29 – 5/1 in Grand Rapids
- Lake County Captains Baseball game/demonstration is May 7th
o Firm commitment is desired by April 7th

VICE-CHAIR: Not Present

SECRETARY: Minutes from February 5th meeting have been received
- Sale of past NOD inventory was not found

TREASURER: $10,804.88 balance
- $4,892 income and $3,496.35 expenses and $410.02 outstanding checks *$220 is of Oberlin
- As of October 2001 boxes were sold for $600 and reels were sold in October 2002 for $1200

JUNIOR O’S: 2008 Nationals possible for Baldwin Wallace Campus
- Dorm rooms available for $25/night
- NOTE: Copy of Letter from Attorney needs to be submitted next meeting

BOUT COM: Triplette is NOT recommended for purchase
- Current inventory is 8 complete strips, raise to 10
o Purchase 2 boxes and 4 reels
o Will supply a more appropriate price via email
ß Favero Full Arm 05 FIE Scoring machine w/remote
o Div. Quals moved to May 14th & 15th
o Team Quals increased up to 4 teams auto qualify
ß 4/22 (Epee) and 5/6 (Foil/saber) Friday Nights Phantom Schedule with a deadline of 4/15 to be held at Cyrano’s
∑ 5-U-19
∑ 8-Sr
- 5/14- There has been no correspondence found on running Pools-only tournaments
- Sara Kass has old bylaws w/rules and will forward to Jeff Rodachy
- Jeff Rodachy will get approval from USFA
- Rule Change "No Rigid Covering" outside of jacket or knickers
- CHAIR would like to recognize the Bout Committee Jeff Rodachy on a fantastic way of running tournaments in lieu of others’ reviews

REFFEREE COM: G.L.S.- Derek Cotton has clinics and exams to be held
- CRI or Certified Referee Instructor from the F.O.C. allows the instructor to give a rating up to 7

OLD BUSINESS: Sara Kass motions to "Div Quals field is 10 or more – Direct Elimination is used, if 9 or less single pool is used"
o No Second, motion fails to reach table
- Nominating Committee
o Beth Shillington has brought the following
ß Bob Green
ß Les Moeller
ß Paul Lynn
ß Bill Marshall
ß Derek Wilkinson
ß Irene Shinkle
ß Bill Reith
ß Sara Kass
ß Jim Watson
ß Ginger Miles
ß Charlene Vojta
o Stephanie Steirn expresses interest in Bout Committee nomination
ß Specific in writing for nomination of interest in position is required

NEW BUSINESS: Treasurer Charlene Vojta motions to have a line of credit extended to the division, seconded Sara Kass, motions fails
- Charlene Vojta moves to "Replace two full strips with equipment and a single mask tester in total not to exceed $3,200. If a larger discount is available for a quantity purchase, notice will be distributed to Division clubs for an available equipment purchase with pre-payment to the division."
o Stephanie Steirn seconds, passed Unanimously
- Next meeting to be announced in either Bowling Green or hosted by Sara Kass
- Motion to adjourn Jeff Rodachy, seconded by Charlene Vojta
o Meeting is adjourned at 7:45 p.m.

Meeting Minutes for February 12, 2005

Presentation of Northern Ohio Division of the
United States Fencing Association
Meeting Minutes as of
February 12th, 2005

Attending:
Chair, Bill Marshall
Bout Committee, Jeff Rodachy
Secretary, Joseph Di Tommaso
Public Relations, Irene Shinkle
Armor, Bill Reith
Member at Large,, Beth Shillington
Member at Large, Ginger Miles
Member at Large, Derek Wilkinson

CHAIR: Meeting called to order 3:15 p.m.

CHAIR Reports: Letter about incident at J.O. Qualifiers
- Nomination Committee
- Equipment Purchase
- Schedule for Division Qualifiers

BOUT COM: Report on Triplette machines and complaints received, rescheduling of Division Qualifiers to May 14 & 15th
- William Reith motions for the upcoming May 14 &15 Division Qualifier tournament to be fenced entirely with pool bouts and for the Division 2 and Division 3 events to be separate, seconded by unrecorded, 4 yes, 3 no, motion passes

ARMOR: Inquiry to the records of old equipment sales

OLD BUSINESS: Elizabeth Shillington has joined the Bylaws committee

NEW BUSINESS: Elizabeth Shillington brought up the idea of conducting an audit of the fina as per the bylaws
- Discussion of term limits for positions
- Les Moeller has been appointed to replace Aimee Gilman (unanimously approved)
- Reading of the letter from C. Mainardi regarding Junior Olympic Qualifiers and officiating in general
- Minutes Incomplete

Meeting Minutes for January 6, 2005

(Reproduction of submitted report)
January 6th, 2005
NOD Fencing Meeting

President’s Report
Tournaments:
1 The 1/29/05 "Old Time Foil" event at N. Ridgeville is cancelled due to a scheduling conflict at the venue
2 Hooked on Fencing wants to host an Epee tournament on Saturday, 2/19/05. A "D and Under" and an "Open" event are planned
3 Sara Kass is considering a fencing fund raiser to benefit the Tsunami victims. Her report will have more details
4 The Ohio High School Champions have been rescheduled for April 9-10, in Columbus
5 As a reminder, the entry deadline for Jr. Olympics is 1/20/05. The fax number at USFA is 719-632-5737, for those wishing to submit entries
6 Other National Level events coming up are:
i. March 11-14, Denver NAC, Div 2, 3 & Veterans (Entry deadline 2/11)
ii. April 15-18, Chattanooga, TN NAC, Div 1 & Youth (Entry deadline 3/15)

Correspondence:
Wrote an appeal letter for Rachel Green to enter JO due to medical condition

NOD By-laws:
Please note during the discussion that many of the changes are mandatory in order to meet USFA requirements. Although we may not care for the way in which these sections are written, there is no point in debating them. We have already voted to follow USFA guidelines and to obtain our tax exempt status, etc. So, please do not waste time discussing items that cannot be changed.
At this early point in our discussion process, it will speed things along if we do not spend time discussing punctuation and "typing errors." This is a DRAFT document and those type of errors do occur. If you have corrections of this type, please submit them in writing to the committee chair for incorporation in the next revision.
I would be interested in learning about the charters/by-laws of USFA divisions that have recently been issued or upgraded. If there are examples available, that would be helpful to review or discuss.
Equipment:
I hope that our discussion today covers the purchase of new scoring machines with the new timing for foil and saber. I trust that the recommendations of the Armorer and Bout Committee will make it a clear choice as to which boxes should be purchased. I would suggest 6 or 8 new boxes as a general guideline.
Other:
The Lake County Captains (Indians’ single A farm team) has reserved Saturday, May 7, 2005 for a fencing demonstration. There is also a 5K race that day. The baseball game starts at 2:05. It is requested that the NOD provide a 15 minute demonstration about fencing, probably prior to the game. If we only want to send a few people to do the demo and then leave, there is no charge. It is my suggestion that we make this a social event and stay for the game. In that case, tickets are $7 for box seats for groups of 20 or more. I need to know today if this date in unacceptable because the Captains have to get their schedules printed and promotional dates finalized. As of now, the date is reserved for us unless we say differently.

Sincerely,
Bill Marshall

Meeting Minutes for October 17, 2004

Northern Ohio Division of the United States Fencing Association
Presentation of Meeting Minutes as of
October 17th, 2004

Attending:
Chair, Bill Marshall
Vice-Chair, James McConaghie
Bout Committee, Jeff Rodachy
Treasurer, Charlene Vojta
Secretary, Joseph Di Tommaso
Junior Olympics, Sara Kass
Corresponding Secretary, Stephanie Steirn
Public Relations, Irene Shinkle
Member at Large, Ginger Miles

CHAIR: Meeting called to order 5:08 p.m.

- Sara Kass motions to accept minutes as read, seconded by Ginger Miles, passed

CHAIR Reports: Survey reports have been returned, 18 responses
- 12 out of 18 want us to hold more tournaments
o 9 for youth, 8 for No women and 5 for yes women (specific)
- 10 of 18 expressed interest about directing
- 14 of 18 expressed interest about team events
- Hold bigger events, start on time, get more directors, and have less waiting

VICE-CHAIR: Bylaw committee has chosen to re-write the bylaws and shall be completed as early as November

SECRETARY: Minutes were accepted as read

TREASURER: Profit and Loss statement for 9/1/04 through 9/30/04
- Income to date: $2,198
- Expenses:
o Total Expenses ($798.01)
o Overall Total $1,399.99
- Corporation papers are in possession with Treasurer and Secretary

BOUT COM: Sectional attendance was low
- How do we get more fencers to come out?
- Discussed the waiving of fees to any A rated fencers in attendance
o Options of fencing women events first, and any woman who will fence in the men’s event, must fence in the Women’s event as well
- Timing issues will be addressed and amended to the minutes upon clarification
o CLARIFICATION* Junior Olympic Qualifiers must be fenced on the new timing system

JUNIOR O’S: Qualifiers my be changed due to timing box issues
- No further communication on 2007 US Fencing Nationals to Cleveland

OLD BUSINESS: Report of the referee committee
- Central Ohio Division pays low compared to that of the NOD
o Continue the graduated payment structure
- Suggested to hold more E and D tournaments to develop referees

NEW BUSINESS: November 13th 12 p.m. at Sara Kass’ 17150 South Woodland between Lee Road and Attleboorhough
- Jeff Rodachy motions to adjourn at 6:18 p.m., seconded by Charlene Vojta, passes

Meeting Minutes for September 19, 2004

Presentation of Northern Ohio Division of the
United States Fencing Association
Meeting Minutes as of
September 19th, 2004

Attending:
Chair, Bill Marshall
Vice-Chair, James McConaghie
Bout Committee, Jeff Rodachy
Treasurer, Charlene Vojta
Secretary, Joseph Di Tommaso
Junior Olympics, Sara Kass
Corresponding Secretary, Stephanie Steirn
Public Relations, Irene Shinkle
Awards Chair, Beth Shillington
Armor, Bill Reith
Member at Large, Ginger Miles
Member at Large, Derek Wilkinson
Member at Large, Relu Popesku
Bowling Green, Geoff Cox

CHAIR: Meeting called to order 12:18 p.m.
- Stephanie Stern moves to accept minutes as read, Charlene Vojta seconds, passed

CHAIR Reports: Lake County Captains Promotional event for Minor League Baseball
- Bill Leavy has requested the NOD and/or clubs to provide a demonstration or other various fencing related activities for the upcoming season
o NOTED: Sara Kass as representative of Cyrano’s Place would be interested if the division would like to pass on the offer
- Erie will be host to a large tournament (as a venue) for the Mid Atlantic Sectional
o Jon Godluski of Erie would like to stay with the Northern Ohio Division of the USFA. Lawsuits continue related to Pittsburgh Division.

VICE-CHAIR: Committee is reviewing by-laws and will meet this following Sunday

SECRETARY: Minutes were accepted as read

TREASURER: Profit and Loss statement for 8/1/04 through 8/31/04
- Income to date (entry fees): $565
- Expenses:
o Bank Charge $13.74
o Referee Fees $140
ß Total Expenses ($153.74)
o Overall Total $411.26
o Outstanding checks as of September 19th $941.38
- Corporation papers have been processed and officially incorporated by Ohio on August 2nd, 2004

JUNIOR O’S: 2007 US Fencing Nationals to Cleveland?
- Proposal in behalf of the NOD will be continued, unless other ways noted
o NOTE: Cyrano’s will host with request of individual clubs upon non-acceptance of proposal by the Northern Ohio Division

BOUT COM: Issue of October 2nd and 3rd sectional, to be discussed during new business
- Weights have been checked by Bout Committee
o NOTE: many were non-compliant, and upon a motion in the style of the NOD, they will be disposed of by Bout Committee Chair Jeff Rodachy

OLD BUSINESS: National Qualifier Discussion
- Sara Kass proposes all NOD Qualifiers to National event follows the National event format
o Sara Kass call to question, Stephanie Steirn seconds
ß Minutes from 6/27/04 consulted for previously tabled motion
o Jeff Rodachy motion to amend
ß All National Qualifying competitions will be conducted in the means of 100% promotion from pools to Direct Elimination following the format as set forth by the USFA, motion passes, one (1) abstention
- Sara Kass motions to dispose of non-compliant weights, Derek Wilkinson seconds, motion passes unanimously
- Report of Referee Committee
o Referee list is currently being compiled
ß Anyone who is interested or having the desire to referee at any level, please contact Charlene Vojta, Stephanie Steirn, or Joseph Di Tommaso
- Columbus Division will be hosting a Referee Practice Open Tournament September 25th, 2004 (Pre-registration is requested)
- Chair Bill Marshall would like to continue support through the response of the surveys distributed in the Sword and Mask this past month

NEW BUSINESS: Final changes in the BG Sectional for October 2nd and 3rd of 2004
- Saturday
o Men’s Foil 2pm
o Mixed Sabre 3:30
- Sunday
o Men’s Epee 9 am
o Women’s Epee 11 am
o Women’s Foil 1 pm
- Jeff Rodachy moves to accept, Sara Kass seconds, passed
- Next meeting set for October 17th at 5pm at Joe Di Tommaso house in Medina
- Jeff Rodachy motions to adjourn, Charlene Vojta seconds, passed at 12:58 pm

Meeting Minutes for August 1, 2004

Presentation of Northern Ohio Division of the
United States Fencing Association
Meeting Minutes as of
August 1st, 2004

Attending:
Chair, Bill Marshall
Vice-Chair, James McConaghie
Treasurer, Charlene Vojta
Secretary, Joseph Di Tommaso
Corresponding Secretary, Stephanie Steirn
Public Relations, Irene Shinkle
Awards Chair, Beth Shillington
Armor, Bill Reith
Member at Large, Ginger Miles
Member at Large, Derek Wilkinson
Aimee Gilman

CHAIR: Meeting called to order 7:048 p.m.
- Stephanie Stern moves to accept minutes as read, Charlene Vojta seconds, passed

CHAIR Reports: Two checks were returned from Sectional refunds
- Bill Marshall will submit checks to treasurer Charlene Vojta for record keeping
- A request to post "full address for recorded event venues" was made by members
o Clubs and event venues should be double checked that current and correct directions with addresses are posted via the division webpage
o www.northernohiofencing.com
- Fulfillment of vacant board positions accepted by the board
o Members at Large are Mike Lewandowski and Brian Stone
- The "Ways and Means Committee" discussed and reviewed in the NOD By-laws was deemed unnecessary, and will not be implemented at this time
- USFA funds due (2002-2003 membership funds) shall be acquired by the division this month
o Required paper work of board members information was sent to USFA and was noted to be the issue of non-compliance

VICE-CHAIR: By-law committee is scheduled to convene by the end of August

SECRETARY: Reviewed over past meetings minutes of necessary issues to be discussed (already covered in previous reports)

TREASURER: Profit and Loss statement for 8/1/03 through 7/31/04
- Year to date Income: $12,678.12
- Year to date Expenses: $11,650.56
o Outstanding checks prior to 8/1/04 is $4,131
o Total account balance (including checks) $???
- Corporation files have been processed

BOUT COM: Purchased eight strips of equipment between 2002-2003 and inventory was assessed
- 17 scoring boxes, 30 reels, 33 floor cords (use 10 strips at most)
- Weights need to be verified and commissioned by Armor William Reith
- Event dates are becoming solid as per previous meeting minutes
o September 19th- Oberlin
o October 10th- Kent
o October 16/17th- Bowling Green
o October 23rd- Cyrano’s Escrime d’ Halloween
- Alcazar fencing will host a series of Friday night fencing events (open and high school/youth oriented)

ARMOR: Waiting on weights to be turned in by the Bout Committee

OLD BUSINESS: Vacant board positions
- Volunteers and position matching slate
o Mike Lewandowski, Awards Coordinator
o Brian Stone, Member at Large
ß Stephanie Steirn moves to fill MAL with slate
∑ Jeff Rodachy seconds, unanimously passed
- Ways and Means committee discussion continues to determine the use of a standing committee
o Assist in raising money for the division and help the treasurer
ß No need was recognized, no committee will be created
- Web based presence discussion
o Web page is in full swing and domain is registered for life
o Bill was presented to Treasurer for payment
o Notice to all clubs, please verify correct venue address and directions
o Information to be posted on website can be emailed to the webmaster (Irene Shinkle) via webmaster address
ß An email will be sent to NOD member clubs to notify of publication onto webpage
- Report of Referee Committee findings by the committee
o Members reporting Chair Charlene Vojta, Stephanie Steirn, and Joseph Di Tommaso
ß Presentation of two goals
∑ What do we pay the referees
∑ How to improve the quality and qualification of referees
ß Pay Scale Determination- equitable and incentive based
∑ 5 levels of compensation with a $20 base pay per weapon/event for all persons refereeing
ß Level 5 $20 per w/e- an individual with no FOC rating or desire to become rated, accepted with registered competitors approval
ß Level 4 $20 per w/e- an individual who has notified the division in writing, and is/has taken referee training buy has not yet received a rating (preference over level 5)
ß Level 3 $25 per w/e- individual has taken clinic, exam, and/or practical resulting in a FOC rating of 10, 9, or 8
ß Level 2 $30 per w/e- individual has achieved an FOC rating of 7, 6, or 5
ß Level 1 #35 per w/e- individual has achieved an FOC rating of 4, 3, 2, or 1
o Referees will be paid based on a ‘full day’ of directing- considered to be from start of pools to conclusion of final gold medal bout, or until relieved from bout committee
ß ‘Half day’ pay will be 50% of full compensation for either direction of pools or Direct Elimination bouts, based on division referee level rating
- Referee development
o With proper referee staffing, low level referees (developing and beginner) will have the opportunity to be mentored and observe the actions of the higher qualified directors
ß A ‘full day’ for a Level 2 or 1 referee will consist of the following
ß Pools- observe and mentor the direction of Level 3, 4, and 5 directors
∑ Offer constructive criticism and reinforce proper action sequence identification
∑ Evaluate for practical if eligible/necessary
ß Direct Eliminations- direct and/or observe necessary bouts as assigned by the bout committee
∑ Mentoring will be for pre-evaluation/practical purposes only

NEW BUSINESS: Newsletter production will begin this week
- Chair will submit letter
- Event dates as set forth will be the least posted in this month’s letter
- Jeff Rodachy notifies of "New Rules"
o In foil, the reversal of the shoulders shall no longer warrant an offense
- Stephanie Steirn moves to make the referee committee permanent
o Discussion to refer to the bout committee and further determination
- Stephanie Steirn moves to make the NOD meetings to 5 p.m.
o Discussion follows and next meeting will be held at Oberlin on Sunday September 19th of 2004 (dependent on time of events scheduled)
- Charlene Vojta motions to adjourn at 8:18 p.m., seconded by Ginger Miles, passed

Meeting Minutes for June 27, 2004

Northern Ohio Division of the United States Fencing Association
Presentation of Meeting Minutes
June 27, 2004

In Attendance:
Chairperson Bill Marshall
Vice-Chair James McConaghie
Secretary Joseph R. Di Tommaso
Treasurer Charlene Vojta
Corresponding Secretary Stephanie Steirn
Armorer William Reith
Junior Olympic Chair Sara Kass
Awards Coordinator Beth Shillington
Bout Committee Chair Jeff Rodachy
Newsletter Editor Irene Shinkle
Derek Wilkinson, Member at Large (Kent)
Ginger Miles, Member at Large (On-Target)
Relu Popesku
Marco Cabrera

- Meeting was called to order by Bill Marshall at 3:05 p.m.

o Objection raised under the pretense of “lack of formal notification” as outlined in the bylaws by Bill Reith, use of email is not a form of acceptable communication
* Objection was noted and overruled
* Sara Kass formally recommends Bill Reith to file a complaint to the USFA

o Bill Reith requests roll call of polled members voting on “acceptance of meeting time change”
* In response, the bylaws were consulted and Bill Marshall reinsures ten (10) in favor to four (4) not in favor votes on the issue of meeting time change

o Sara Kass- Point of Order- meeting has not yet started

Chairman’s Report

- Copies of the Northern Ohio Division Bylaws were distributed to all in attendance by Bill Marshall for review by the division members

o All correspondences will be directed to James McConigue, Jeff Rodachy, or Sara Kass
- Issue of the necessity to create a Ways and Means Committee to provide assistant to the division treasurer as set forth by the division bylaws shall be discussed (revisit next meeting)
- Fulfillment of vacant board positions
- Development and maintenance of an independent web based presence for the division, care of Jeff Rodachy

Vice-Chair

- No report

Treasurer’s Report

o Year to date income: $12,678.12
o Year to date expenses: $11,632.55
o Outstanding checks prior to May 31st $2,921.89
o Outstanding checks as of June 27th $9,869.62
o Total account balance (including outstanding checks) $9,076.68

Secretary Report

- Minutes from previous meeting were distributed to members in attendance

o Sara Kass motions to accept minutes as read
* Charlene Vojta seconds, motion passes

Bout Committee

- Not present at this time

Junior Olympics

- Monies have been forwarded to Treasurer Charlene Vojta from 2004 Junior Olympics

o Net profit is in dispersion, 100%

o Chair would like to recognize the efforts of Charlene Vojta, Stephanie Steirn, Mike Lewandoski, and all others providing assistance in the running of the 2004 Junior Olympics

Armor

- Issue of weight certification

o Division needs to be in possession of ‘delegated and accepted’ weights and shims

o Bill Reith is currently certifying club weights, any others need to be delivered to him for certification

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Old Business

- Vacant board positions

o Volunteers and position matching slate
* Mike Lewandowski, Awards Coordinator
* Irene Shinkle, Member at Large
* Stephanie Steirn, Corresponding Secretary
* Beth Shillington, Member at Large
* Fred Sims, Member at Large
* Brian Stone, Member at Large

o Brief discussion as to number of Member at Large positions allotted as provided by the bylaws
* Bill Marshall recommends holding the number of Member at Large positions
* Confirmed, nine (9) Member at Large positions are to be held and voted on by majority vote

o Charlene Vojta moves to remove Irene Shinkle as Member at Large to Newsletter and Public Relations
* Bill Reith seconds, passed and accepted

o Charlene Vojta moves to accept Stephanie Steirn as Corresponding Secretary
* Sara Kass seconds, passed and accepted

o Sara Kass moves to accept Mike Lewandoski as Awards Coordinator
* Stephanie Steirn seconds

o Bill Reith nominates Beth Shillington as Awards Coordinator
* Marco Cabrera seconds

* Call to question

o In favor of Beth Shillington five (5) votes
o In favor of Mike Lewandoski four (4) votes
o One (1) abstention
* Beth Shillington accepts Awards Coordinator

o Member at Large positions two (2) vacancies
* As presented volunteers are
* Brian Stone, Mike Lewandoski, and Fred Sims
* Bill Reith moves to table
* Charlene Vojta seconds, passed

o NOTE: Correspondence from Chairman has Fred Sims declining the nomination, therefore the slate is accepted

From: fred sims
To: Tish Marshall
Sent: Monday, June 28, 2004 8:34 AM
Subject: Re: NOD board, member-at-large
Mr Marshall: at this time I do not want to be considered for the position. I have entirely too many responsibility's at this time to take on another. Thanks you considering me but I cannot do want the position .
Sincerely
Fred Sims

- Articles of Corporation have been signed by the necessary parties and will be forward to the State of Ohio on Monday June 28, 2004 by Charlene Vojta

- USFA membership payments past due to the division are being withheld in result of missing 2002/03 membership enrollment forms

o Bill Marshall and Tim Radden are working to resolve this situation
* Future suggestion to mail all correspondence by certified/receipt mail

- Board members information (name, address, phone, email, etc.) must be turned into Bill Marshall for qualifications purposes by the next meeting

- Scheduling of 2004/05 events

o A call for a single weekend that is set aside for NOD national qualifications is under review by the Jeff Rodachy and the Bout Committee

o September 19th- Kent State University?

o October 16th and 17th 2004- Sectional Cup to be held at Bowling Green State University (confirmation on Reminayc)

o November 7th 2004- Rocky River High School Invitational

- Junior Olympic Qualifiers

o Discussion to decide if four (4) days (separate weekends) or two (2) individual days need to be scheduled

* Sara Kass recommends sending an email to Doug Bliss requesting COD minutes and qualifying notes
* Potential date of Junior Olympics is February 18th or 20th (further confirmation is requested)

o Bill Reith moves to have Junior Olympic Division Qualifiers over a four (4) day period in Shaker Heights, such that of November 13/14 and November 20/21
* Proposed weapons would be the following
- Saturday 11/13/04- Sabre and Epee (17 and under)
- Sunday 11/14/04- Foil (17 and under)
- Saturday 11/20/04- Sabre and Epee (20 and under)
- Sunday 11/21/04- Foil (20 and under)
* Sara Kass calls to question
* Marco Carbrera seconds, passed

- Question of Junior Olympic Qualifiers format
o Sara Kass motions to have identical format as the nation Junior Olympics (conducted as pools with direct elimination)
* Joseph R. Di Tommaso seconds, passed

- Website hosting
o Northern Ohio Division to host its own private domain/web space
o Sara Kass proposes “NorthernOhioFencing.com” and “NODFencing.com”
* Bill Reith seconds, passed

o Chairperson Bill Marshall creates a temporary standing committee to oversee the creation and installment of web space consisting of:
* Chair Irene Shinkle, Stephanie Steirn, Beth Shillinger, Jeff Rodachy

- Bowling Green Sectional Cup

o Issue at hand is Saturday gym occupancy
* Joseph R. Di Tommaso proposes having shorter events on Saturday, tournament hosting posted as:
- Saturday- Men’s Epee, Women’s Foil
- Sunday- Men’s Foil, Women’s Epee, Mixed Sabre

- October 10th Kent State University will hold open Mixed tournament

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New Business

- Relu Popesku would like be acknowledged as referee
o Addition of eligible referees (non/rated) on NOD homepage
o Bill Reith is available to give referee clinics for $25 per attendee

- Stephanie Steirn moves to create a committee for Referee Research
o Committee is charged with the development of compensation rates, collection of rated/non-rated referees available for events, and future collaboration on the development of referees within our division
* Chair Stephanie Steirn, Joseph R. Di Tommaso, Charlene Vojta

- Bill Reith leads discussion on 2004 NOD National Qualifiers held in Ashtabula
o Why was it moved, and why at such a non-central location?
* Bill Reith moves to have a “need of change for previous pre-approved location communicated to the board for division tournaments in the even of original location default”
* Sara Kass seconds, passed

- Need to have eligibility information communicated to fencers for National Qualifiers at qualifying division held tournaments
o Sara Kass suggests all printed materials be mirrored on division webpage as well as consequential materials of communication
o Bill Reith motions to have the Bout Committee Chair fully responsible for all proper information for National Qualifications to be dispersed to all fencers in attendance
* Charlene Vojta moves to table
* Ginger Miles seconds, passed

- Sarah Kass motions to have board communications in electronic forms (such as email, webpage, fax etc.) as acceptable means of written communication in conjunction with previous forms as outlined in the bylaws for the time interim until such amendment can be made permanently to the bylaws
o Friendly amended to state the following: In the interim period of bylaw review and amendments, electronic communications will be found as acceptable forms of communication unless other ways specified in written form by individual
* Passed with one (1) abstention
* NOTE: Bill Reith has submitted his request to receive all board communications